Notes on people, not just contact details
Write down what came up: a new project, a trip, the name of their partner, something you promised to send. Every note is dated, so you can read back through the whole history before you reach out.
Stay close to the people who matter.
KeepWoven is a simple contact book for freelancers and consultants. Keep track of clients, collaborators and friends: where you met, what you talked about, and what you said you'd do. When it's been a while, it reminds you to get in touch.
People
Maya Okafor
WorkPersonalSend the spring campaign proposal
Last talked 5 weeks ago
Jordan Rivera
WorkWaiting to hear back on the website quote
Last talked 2 weeks ago
Priya Shah
WorkMet at the Lisbon design meetup. Wants an intro to Ana.
Last talked 3 days ago
Sam Carter
PersonalOpening a ceramics studio in November
Last talked 3 weeks ago
Leo Martins
PersonalBirthday on Saturday
Last talked 2 months ago
Most of your work comes from people you already know
A past client, someone you met at a meetup, a friend of a friend. Those relationships are how the work keeps coming, but between projects they go quiet. Six months later you want to reach out, and you can't remember what they were working on, whether you ever sent that proposal, or how their wedding went.
KeepWoven is where that context goes. Write a line after you talk to someone, and it's there the next time you need it, whether you're looking for new work or just catching up.
When you work for yourself, clients and friends overlap
A past client becomes a friend. A friend sends you your best lead. KeepWoven brings both sides of your life into one place, so you're not juggling a spreadsheet for work and your memory for everything else.
Work
- Past clients worth checking in with between projects
- Leads and referrals you said you'd follow up on
- Collaborators you'd happily work with again
- What you quoted, and what they said
Personal
- Friends you keep meaning to call
- Birthdays, new jobs, new babies
- The small details that make a catch-up feel personal
- People you met once and really liked
What it does
No setup project and no fields you have to fill in. Add someone with just a name, and add more when it comes up.
A nudge when it's been too long
Set a reminder to follow up next week or in three months. Your home screen shows who's due and who you haven't talked to in a while.
Separate spaces, one list of people
Keep work and personal contacts apart when you're focused, or look at everyone together. A client who's also a friend only needs to be added once.
Start on your own. Bring your team later.
On your own
At launchYour own workspace, with Work and Personal spaces ready when you sign up. Everything in it is yours alone.
With a team
PlannedShare a workspace with a business partner or a small studio. Client contacts and notes are shared, and your personal space stays private to you.
It's not a sales CRM
Most contact tools are built for sales teams, and they want every person in a pipeline. You don't need deal stages to remember that a past client just changed jobs. KeepWoven is for keeping up with people, whether they're clients, friends, or both.
What's in it
- Contacts with notes and a dated history
- Follow-up reminders
- Separate spaces for personal and work
- Search across everyone and everything you've written
What we left out
Pipelines and deal stagesLead scoringSales forecasts and reportsRequired fields
Questions
Is KeepWoven for work or personal contacts?
Both. Clients, collaborators and friends all go in one place. Spaces keep work and personal apart when you want them apart, and anyone who's both only needs to be added once.
Can my team use it?
KeepWoven starts with one person per workspace. Team workspaces are planned: shared client contacts and notes, with your personal space kept private. If you'd use it with a team, reply to our first email and tell us.
When can I try it?
There's no date yet. People on the waitlist get access first, and we'll email you as soon as there's a version to try.
Can I import my existing contacts?
That's planned. We haven't decided which sources to support first, so let us know where your contacts live now.
Can I get my data out?
Yes. You'll be able to export everything or delete your account at any time.
KeepWoven is still being built
We're talking to freelancers and consultants before we write most of the code, so the first version does what you actually need. Join the waitlist and we'll email you when there's something to try.
We might also ask if you'd do a 15-minute call about how you keep track of clients and contacts now. Saying no is fine.